Workspace roles and permissions

Give everyone the access they need — and only pay for people who edit.

Before you start

• To change roles you must be the workspace Owner or an Admin.

Roles at a glance

Prices are in USD, plus applicable tax. One subscription covers all of the owner's workspaces, and a person with a full seat in several of them uses one seat.

Steps

1. Open Settings → Members & guests.
2. Find the person and choose a new role.
3. If the change needs a full seat and none is free, you'll see the exact new monthly total. The owner can buy the seat in Settings → Billing.
4. For guests, choose which projects they can see and whether they can comment.

Good to know

• People can belong to several workspaces with different roles.
• Guests never see billing, other projects or your workspace's uploaded assets library.
• Ownership transfer moves the included seat to the new owner; it never creates a second one. You stay on as an admin, so the new owner's subscription needs a full seat for you, for everyone else with a full seat in the workspace, and for pending full-seat invitations (people already seated on their account cost nothing extra). Someone on the Free plan has to subscribe before they can take a workspace over.
• If you accept an invitation to a workspace whose owner's subscription has lapsed, you join it read-only: you can view and download, and editing comes back when the owner renews. A workspace on the owner's Free plan can't take invitations, because the Free plan is just for its owner.

Common problems

• I can't make someone an Editor. All purchased full seats are in use. Buy a seat or free one up — see Adding and removing seats.